This month has been full of scoring and writing. I (Karin) am very excited to say that we are finished reading and scoring the 2,497 files submitted for Documentation Review, and that all of that information has been distilled into Briefing Notes on each museum for the evaluators. It feels great to finish these pieces of the puzzle. Next Wednesday the evaluators are coming to our office for a full day of orientation. We'll be discussing the site evaluation process, questionnaire form, travel logistics, and lots more. Last year orientation day felt like old home week, and we're looking forward to eating cake with our colleagues again. After the orientation session, team leaders will be getting in touch with each museum on their list to confirm their arrival time and other logistical information.
The MEP Working Group held an online meeting on June 13th to discuss eligibility for Accreditation, and has also been talking through question updates/adjustments for 2020. One of this year's changes to the evaluation process is that we'll be asking participants to complete a survey about their experience. We always ask for feedback, but want to formalize this process a bit more. If there are questions you find confusing, things you think are missing or shouldn't be included, or any ideas for improvements, we want to hear about them.
CollectiveAccess Updates
299,552 artifacts documents with 190,041 associated images, which means that 1,029 new records and 4,046 new images have been added to CollectiveAccess this month. The Southwest region added the most images this month. Great work!
Here's what the numbers look like at the regional level:
Southwest - 133,710 artifacts, 74,084 images
Central - 101,099 artifacts, 54,640 images
Northeast - 34,111 artifacts, 45,069 images
Cape Breton - 30,632 artifacts, 16,248 images
In terms of 'fixing' this shot, you'll notice a sort of greyish line that runs through from the top left to bottom right. Play with your lighting and camera settings to make sure that your image is evenly lit and doesn't have shadows in any areas.
Hub Training
Hub training is the perfect opportunity for staff, summer students, and volunteers to take part in group digitization training. This year, there is a focus on digitizing 2-dimensional items with connections to manufacturing and makers in Nova Scotia, further enhancing connections to Made in Nova Scotia. Spots tend to fill up quickly so please email Sandi (advisory@ansm.ns.ca) as soon as possible to express interest in participating!
As you can see, sessions at the Admiral Digby Museum and Scott Manor House were a great success!There is still opportunities for you to participate, please email Sandi ASAP to reserve a spot.
The remaining sessions are scheduled for:
Port Hastings Museum (Port Hastings, NS) - Thurs., July 18th 1 PM
Old Sydney Society (Charlotte Street, Sydney, NS) - Tues., August 13th 10 AM
Wallace and Area Museum (Wallace, NS) - Thurs., August 29th 9 AM
DesBrisay Museum (Bridgewater, NS) - Thurs., September 12th 9 AM
Intro to CollectiveAccess Webinar
This year, we are offering a webinar introducing CollectiveAccess to new users and returning users who would like a refresher. During this live demonstration, we will review basic data entry and search functions in the database. The last session for this summer is scheduled for July 2nd at 10 am. Please note that this session will cover the same material as the first session that has gone past. An invitation containing the link to join the webinar has been sent to Advisory Service members, check your inboxes!
New and Improved Resources
Looking for an easy way to track changes in CollectiveAccess? Watch our latest tutorials to learn how to use the change log and manage statistics.
Did you know the database can also suggest edits? Learn how to use the new editor alerts function to clean up records.
Did you know the database can also suggest edits? Learn how to use the new editor alerts function to clean up records.
The CollectiveAccess Manual has also been updated to reflect new database features.
Exciting news! We are in the process of developing a transcription tool for NovaMuse. More information to come, stay tuned!
SME Update
We will work with a few returning SMEs this year who have been so kind to offer their expertise to further enrich records found in CollectiveAccess and on NovaMuse. We are excited to announce that we have received funding to improve the multimedia capacity of NovaMuse that will give us the opportunity to add a more robust narrative to records online. Our SMEs are great sports and will be the first to contribute to this enhanced feature. More on this soon!
Museum Moments
Do you have tips you'd like to share regarding collections management? What about an event or special project you'd like to highlight? We'd love to hear and share your story in a featured blog post! Check out our latest post, which highlights reorg projects completed by West Hants Historical Society and Colchester Historeum.
Fleming College
In preparation for Ayla joining us in September, we're slowly working through her learning contract, which is essentially a work plan that she gets graded on. As we noted last month, she'll be investigating media and file formats in museums, so start thinking about those cassette tapes and film reels and other multimedia holdings sitting on shelves and in boxes. She'll be talking you up about them, and working on some digital preservation procedures, and much, much more.
We're also reviewing our annual Fleming/NovaMuse class project. It won't be disappearing, but we're going to standardize reports and make a few adjustments to make the project easier for Fleming and ANSM to administrate.
Artefacts Canada
The refreshing of collection records on Artefacts Canada continues. In addition to the old records that have been updated, we've added 59,585 new records and 58,188 new images. Martine at CHIN assures me that she's having fun processing all the data and helping you get your content online. We'll be doing another refresh this fall, which will be much easier since we will only have 5 months of updates to process instead of 8 years worth.
Old Loans
This project is definitely taking longer than we hoped, but right now the lawyer is doing a bit more work on proof of ownership and public notices. We'll then find some time to update the toolkit and release it to the world. In the meantime, if you haven't requested your list of lenders from your database, feel free to do so. We've had a number of museums do this and notice board members or volunteers with items on loan, and they've been able to clear those up quickly and easily. We've also had a couple museums notice that information didn't get updated in the database when a loan was reconciled, so this serves as a good spot check for the reliability of your data.
Exciting news! We are in the process of developing a transcription tool for NovaMuse. More information to come, stay tuned!
SME Update
We will work with a few returning SMEs this year who have been so kind to offer their expertise to further enrich records found in CollectiveAccess and on NovaMuse. We are excited to announce that we have received funding to improve the multimedia capacity of NovaMuse that will give us the opportunity to add a more robust narrative to records online. Our SMEs are great sports and will be the first to contribute to this enhanced feature. More on this soon!
Museum Moments
Do you have tips you'd like to share regarding collections management? What about an event or special project you'd like to highlight? We'd love to hear and share your story in a featured blog post! Check out our latest post, which highlights reorg projects completed by West Hants Historical Society and Colchester Historeum.
In preparation for Ayla joining us in September, we're slowly working through her learning contract, which is essentially a work plan that she gets graded on. As we noted last month, she'll be investigating media and file formats in museums, so start thinking about those cassette tapes and film reels and other multimedia holdings sitting on shelves and in boxes. She'll be talking you up about them, and working on some digital preservation procedures, and much, much more.
We're also reviewing our annual Fleming/NovaMuse class project. It won't be disappearing, but we're going to standardize reports and make a few adjustments to make the project easier for Fleming and ANSM to administrate.
Artefacts Canada
The refreshing of collection records on Artefacts Canada continues. In addition to the old records that have been updated, we've added 59,585 new records and 58,188 new images. Martine at CHIN assures me that she's having fun processing all the data and helping you get your content online. We'll be doing another refresh this fall, which will be much easier since we will only have 5 months of updates to process instead of 8 years worth.
Old Loans
This project is definitely taking longer than we hoped, but right now the lawyer is doing a bit more work on proof of ownership and public notices. We'll then find some time to update the toolkit and release it to the world. In the meantime, if you haven't requested your list of lenders from your database, feel free to do so. We've had a number of museums do this and notice board members or volunteers with items on loan, and they've been able to clear those up quickly and easily. We've also had a couple museums notice that information didn't get updated in the database when a loan was reconciled, so this serves as a good spot check for the reliability of your data.
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